Emory University Libraries Alma Documentation

Collaborative repository of Emory University Libraries documentation with a focus on Ex Libris's Alma.

Documentation that is general enough to apply to any EUL library will be named by activity, e.g. Suppress a Bib Record; documentation that represents a library's specific, local practice will be preceded by the short name of the library, e.g. Woodruff - Gift Book Collections.

Woodruff - YBP DDA

This automated process uses Alma's PDA module to load candidate records from ProQuest Ebook Central and EBSCO and then overlay purchased records with POs. Portfolios are added as part of the YBP DDA electronic collection.

Repository import profile
New Order import profile

Records are sent to us through the YBP server (subaccount 55 if you're consulting the YBP Technical Specifications) and picked up by Turing.

Candidate records (including some deletes) are in dda folder and purchase EOD records are in ecat folder and begin with 55.

YBP PDA Profile

Repository import profile - candidate records

Records are on the YBP server in dda folder and begin with 55.

Profile Details tab

Note that that's 4 AM.

Normalization & Validation tab

Candidate norm rule and process

EMORY-UNIV YBP DDA CANDIDATE norm rule

EMORY-UNIV YBP DDA CANDIDATE process

Task List

Task Parameters

Match Profile tab

Set Management Tags tab

Inventory Information tab

Deleted Candidate Records

EBSCO - Chris gets emailed a list of deleted titles, which have to be removed manually

ProQuest Ebook Central - per YBP/GOBI, they do not have a process to provide delete MARC records. The PQ Ebook Central deletes are handled in the same way the EBL deletes were handled - Their system runs a process on an agreed upon timeframe (weekly, monthly, etc) and an email is sent to an admin at the library to retrieve the file for removal. Still following up with ProQuest on how this works as of 1/30/18