Invoiced GOBI Order with POL and Invoice Number

GOBI-ALMA Realtime Acquisitions creates orders directly from GOBI.  This API is set up for Woodruff LIbrary's firm shelf ready account.

When firm shelf-ready selections in GOBI are ordered, order data is imported automatically into ALMA. 

An ALMA purchase order number is created and sent back via direct interchange to GOBI. The ALMA POL number displays in realtime (see ORDER row below) in GOBI. When the items are shipped, a GOBI electronic invoice is loaded in ALMA. 

ALMA Invoice Search

When the vendor sends shipments, an EDI transaction imports the electronic version of the invoice directly into ALMA.  All associated ALMA P.O. lines are linked to the vendor invoice in the system. 

After receiving shipments, the paper invoice is handed off to Finance. The vendor invoice number is searched in ALMA and the invoice is processed for payment.   

GOBI Invoice - ALMA Imported Invoice

ALMA P.O. lines are fully invoiced via the EDI process. This status prevents the invoice from going into review.