Emory University Libraries Alma Documentation

Prev: <a href="https://emory.screenstepslive.com/s/alma/m/cat/l/1617872-woodruff-enumeration-for-monograph-set-records-and-classed-together-series">Woodruff - Enumeration for Monograph Set Records and Classed Together Series
Next: <a href="https://emory.screenstepslive.com/s/alma/m/cat/l/841322-1-31-2018-intro-to-batch-processing">1/31/2018 - Intro to Batch Processing

Collaborative repository of Emory University Libraries documentation with a focus on Ex Libris's Alma.

Documentation that is general enough to apply to any EUL library will be named by activity, e.g. Suppress a Bib Record; documentation that represents a library's specific, local practice will be preceded by the short name of the library, e.g. Woodruff - Gift Book Collections.

Woodruff: Dealing with Suppressed Alma Records

Brief instructions on how to deal with suppressed Alma records. This is a shorter version of Steve Johnson's long form instructions.

Alma records can be suppressed on the BIB level, the HOLDINGS level or on the item level. BIB level records affect all of our libraries that own this title. Suppressed records will always be visible in Alma, but not visible to the public in the library catalog (currently Library Search).

The CaiaSoft [Circulation, Accession, Inventory, Analysis] software database used by the LSC can be checked to see if the item is at the LSC. Sometimes there are inconsistencies between Alma and CaiaSoft. The software requires special credentials to access.

A suppressed BIB record looks like: