Emory University Libraries Alma Documentation

Collaborative repository of Emory University Libraries documentation with a focus on Ex Libris's Alma.

Documentation that is general enough to apply to any EUL library will be named by activity, e.g. Suppress a Bib Record; documentation that represents a library's specific, local practice will be preceded by the short name of the library, e.g. Woodruff - Gift Book Collections.

Woodruff - Gift Book Collections

Duplicates and partial series

Add duplicate Woodruff copy if another Emory library already holds a copy. Change 590 note to read: Woodruff copy gift of...
If Woodruff holds a copy, do not add and put on Duplicates shelf for Collection Management to collect.
Add partial series titles even if not full set. Change 590 note to read: Volume [x] gift of...
Items with a question of whether to add or not should be placed on the Gifts Needing Collection Management Review shelf.

Serials and foreign titles

Route serials to ECR using Serials Gift Cataloging shelf.
Route problematic/foreign language titles to advanced or area catalogers.

Added fields for collections

Baker collection

590: Gift of the Estate of Mr. and Mrs. John Baker.
940: BAKER GIFT

Cort collection

590: Gift of Professor John E. Cort, Denison University.
940: CORT GIFT

Epstein collection

590 Gift of Samuel Candler Dobbs Professor of Cultural Theory and Russian Literature Mikhail Epstein.
940 EPSTEIN GIFT

Laszlo collection

590: Gift of John and Pat Laszlo; books formerly from the library of Ernest Brummer (1891-1964), a major art dealer and co-owner of the Brummer Gallery (New York).
940: LASZLO GIFT

Shubin Collection

590: Gift of the Estate of Michael J. Shubin.
940: SHUBIN GIFT

Singley Collection

590: Gift of conservationist Katherine Singley.
940: SINGLEY GIFT

Location and work orders

Use LSC/USTOR library and location unless otherwise noted.
Put in an orange Storage Flag to indicate it's being transferred to the LSC.
Put Tech Services work orders on items.

Marking and physical processing

Route to Marking to stamp, strip, mark and take off work orders as usual.
No bookplates are needed, unless specifically noted on paperwork accompanying the item.
Place irregular or small size documents in envelopes. Add barcode to item and outside of envelope as usual.
Route items in questionable condition to Preservation for review.